how to apply for extenuating circumstances ucl how to apply for extenuating circumstances ucl

UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. Police/crime report (a crime number on its own isnotacceptable). Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. A decision cannot be made until your evidence is received. endstream endobj 423 0 obj <>/Subtype/Form/Type/XObject>>stream If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. and must cover the full period for which you are requesting mitigation. All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. For any questions regarding extenuating circumstances, fee waivers and extensions, we encourage you to reach out to us directly by email or by phone at 401-863-2378. PREPARE. Back-to-back self-certified ECs are not allowed. how to apply for extenuating circumstances ucl. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. Appendices should be kept to a minimum and should not be used to get round the word limit. If you apply after the exam has passed you must do so within a week of the missed exam, and should see your doctor as soon as possible for evidence. If your ECs are submitted late, your evidence should help to explain the delay. Ifyou are still unhappy after the review, you. Where a student has a SoRA, extensions will be granted from the adjusted deadline. Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. endstream endobj 429 0 obj <>/Subtype/Form/Type/XObject>>stream e.g. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision. review their decision. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. Figures captions and table titles. References in the text should be in the author/date (Harvard) format. However, you have the right to appeal your results via theAcademic Appeals Procedure. These include: If you think you fall into the first bracket of situations, you should escalate your application. You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. You can only defer time-limited assessments (e.g. The evidence must have (if applicable toyoursituation): Illness of a dependent or relative: Medical certificate or doctors letter, as above. You can find the full enhanced Extenuating Circumstances procedure here. Some other situations beyond your control typically arent considered viable extenuating circumstances. Extenuating Circumstances are circumstances which impair your examination performance prevent you from attending examinations or other types of assessment, or prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date Such circumstances rarely occur and would normally be You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances. Events are for everyone, but weve highlighted ones that are family friendly or good for postgrads. You will also be notified of the outcome of your claim via Portico. EMC %PDF-1.6 % Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. wide range of UCL support services are available for you, too. We are committed to providing extensions to these important partners in the application process as well should the need arise. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. Check if your circumstance meets the grounds for EC. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. EMC /Tx BMC Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. Lead your club, society and the whole Students' Union Nominate Now . We are not able to process ECs or respond to queries that are submtited by non-IOE students. Read about our Research Excellence Framework submissions and results. Source: Shutterstock This could be: More about -q r^U: `pqEp{ \ 6 PCIY .3v0dRY?,egP{ .UbQN@N@A$n64r h If you go down this route you will, however, need to provide some supporting evidence so that we can verify that your claim is sound (we need to be fair to all students and only grant extensions to those who really need them). Course lecturers will advise you of the word limits and format to be followed in their individual course, but the normal format for presentation is as follows: Illustrations should be included within the text, to fit within the A4 format. The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. EMC endstream endobj 439 0 obj <>/Subtype/Form/Type/XObject>>stream They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. Other universities may prefer to meet with you in person to decide how to move forward. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. This year, students will be allowed to self-certify (apply without formal proof) for an EC . Third-year student, Iris, recently received an emergency grant, hear what the process was like . Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. Four reasons our cafes, bars,shopsand gym feel different to those elsewhere: we put every penny of profit back into your community, were always better value than the high-street, were at the centre of your campus community, and we choose planet over profit. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. We are improving our three campuses for people to study, work and live. Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. This obviously depends on the nature of your EC, but if you are unwell, you should provide a doctors note. Your evidence will need to cover the full period for which you are requesting mitigation. You can find a guide to submitting your claim on Portico on the UCL website. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. You can still submit an EC as long as its before your formal results are published at the exam board. Together,wecanmake the world around usbetter, on campus and beyond. If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. What would you like the Union to do? Students' Union UCL is an organisation that exists to make more happen. We may be able to support you better through the wider Student Support Framework. You can make an EC claim through Portico. You must submit your evidence within FOUR WEEKS of submitting your EC. Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream You should be informed of the mitigation decision within one week of the EC Panelmeeting. This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. If the mitigation you are applying for is not included in the Self-Certification Policy, you will need to provide evidence with your EC claim. You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. endstream endobj startxref For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. What are extenuating circumstances for financial aid? EMC If you submit your essays online, chances are your extenuating circumstances form will also be online. UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable. My GCSEs are 98877755 LNAT is 24 (last year it was 6 so very proud lol) I also applied to: Manchester, UCL, Warwick, Edinbrugh. The Student Disability website has further information there. However, you will need to explain why you didnt submit your EC on time. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application on Portico. Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. You can find further details in UCL's Self-Certification Policy. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. What qualifies for extenuating circumstances? The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. If the student has a two-week EC extension approved the new deadline will be 22/5/23. Our events are designed to help you meet people, try new things and have fun. /Tx BMC No. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. patrick sandoval parents; sauerkraut and dumplings origin; what happened to nike flyknit racer. Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. *'"&0M" f? A decision cannot be made until your evidence is received. If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year. Detail of where to submit the form are in your Student Handbook. endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream Applying for an EC using self-certification. HA Well keep you active in a way that works for you. Yes, as long as they fall within the same 14-day period. Self-certified ECs: No earlier than 2 weeks before the deadline. Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. After that, it is your work, and we normally see it only in our capacity as examiners. If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). As a reminder, Brown is test optional for first-year students in the 2022-23 admission cycle. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: If you have not been able to submit your work because of a technical problem, you must complete an AssessmentUCL Query Form. It is important that you check your Departments guidance, as the rules and procedure for each Department may differ. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ /Tx BMC A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. 'Extenuating Circumstances' (often known as 'ECs') are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. But life isnt always easy. Extenuating Circumstances (often known as ECs) are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. If the latter, the expectation is that this is because the EC is ongoing and preventing you from applying for an EC by the deadline. You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. If you can find evidence, its a good idea to apply for conventional ECs. We would encourage you to disclose disability and mental illness to UCL, with the support of UCLsStudent Disability ServicesorStudent Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when youneedit. You will need to provide the additional evidence within four weeks of being contacted. Self-certified EC claims must be submitted before the assessment deadline/date. HA It is your responsibility to ensure that the work is submitted on time. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). A list of references cited should be provided at the end of the paper, using the format described in classes for course GEOG1008 Writing and Analysis in Geography. Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. London, E16 2RD This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. Your claim will be considered by your department. This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. After youve applied, youll need to wait for the decision. I have offers from manchester and UCL. There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. Bereavement: You will be required to provide a death certificate. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. If the mitigation you are applying for is not included in the enhanced Extenuating Circumstances procedure, you will need to provide evidence with your EC claim. EMC All Extenuating Circumstances applications will be considered by the Departmental Extenuating Circumstances Panel and students will be advised of the outcome within one week of the meeting to discuss your case. This will come into effect for 2024 applications (i.e. You can self-certify for ECs within certain conditions. Source: Kyle Loftus/Unslash. If you are granted an extension for any piece of coursework, you should still be able to upload your document to TurnItIn via Moodle and it must be submitted by 12pm (noon) on the new deadline. The receiving office will forward your form confidentially to the appropriateperson. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. Not submit your assessment at the usual time, but have an opportunity . If you are still unable to meet the deadline you must submit a conventional EC. Only one side of the paper should be used; double or 1.5 times line spacing should be used; and the print size should not be smaller than that used for this document (12 point). The best way of ensuring that you do well in your assessments is to get into good working habits that mean you are able to meet the deadlines that we set. Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. There is no official limit for conventional ECs, but anything over 12 weeks can only be authorised by the Joint Faculty. It can be unwise to request extensions because there is often a knock-on effect that means youll end up deferring the stress and bunching up deadlines. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. This may affect the type of mitigation that is available to you. Source: Shutterstock. Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. are met, they are able to apply for further extensions using this process. They will not normally be consideredbecause where you have disclosed a disability, your department should already have put into place Reasonable Adjustments to support your studies. Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply.